RESPONSIBILITIES

• Maintain the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and confirm meeting times, locations, and attendees.
• Ensure timely responses to client and contractor requests, maintaining positive relationships.
• Assist in project management tasks, such as scheduling project meetings and tracking progress.
• Prepare project-related reports, presentations, and documentation as needed.
• Liaise with project managers and teams to gather updates and ensure project timelines are met.
• Assist in the preparation of budgets, expense reports, and financial statements.
• Coordinate with the finance department on invoicing, payments, and budget tracking.
• Prepare meeting agendas, materials, and presentations, and take minutes as needed.
• Arrange logistics for team-building activities, workshops, and training sessions.
• Handle sensitive and confidential information with the utmost discretion.
• Maintain confidentiality of executive discussions, decisions, and documents.

REQUIREMENTS

• Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
• Knowledge of the contracting or construction industry, including terminology and processes.
• Familiarity with project management principles and tools.
• Ability to work collaboratively with cross-functional teams and adapt to changing priorities.
• Flexibility to work outside regular business hours when needed.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.